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1 Press 0# to cancel the last address you entered in the list. 2 Repeat this step for each address you want to cancel, erasing entries one at a time from the end of the list. 3 Return to step 3 above. Addressing a messag e You can address your messages to local mailboxes and distribution lists. You may also be able to address messages to mailboxes at other sites (networks), to other voice mail systems (open networks), and to recipients at telephones with no voice mail. For the required prefixes, press * for Help when addressing, or ask your system administrator. Keep a record of these prefixes on page 22. When Meridian Mail Voice Messaging prompts you for a mailbox number, enter the appropriate prefix if required, then the number. When you have entered all the required addresses, return to step 3 in To address, record, and send a message on page 12. To address a message to a local mailbox Enter the mailbox number, then press #. To address a message to a distribution list Enter the distribution list number, then press #. To address a message to a mailbox at another network site Enter the network prefix followed by the mailbox number, then press #. To address a message to an open network mailbox Enter the open network prefix followed by the system access phone number (using the same prefixes you would use for a local or long distance call from your phone), then press #. Enter the mailbox number, then press #. To address a message to a telephone You can address and send a recorded message to a telephone. Enter the prefix if required, followed by the recipient’s telephone number, then press #. When you send a message to a person at a telephone number, Meridian Mail Voice Messaging calls the person’s telephone and states that there is a message from you. The system may tell the recipient which key to press to hear the message, or the message may play automatically. The recipient can respond by recording a reply. 13 14 Addressing by name You can enter an address by spelling a person’s name on your telephone keypad instead of entering a number. Name Addressing can be used for addressing a message, for creating a distribution list, for Express Messaging, and for Thru-Dialing. To address by name 1 When Meridian Mail Voice Messaging prompts you for a mailbox number, enter the Name Addressing prefix. 4If you don’t know the prefix, press *. 2 Spell the last name, then the first name. 4For Q, press 7; for Z, press 9. For example, to reach Quinn, Bob, dial 78466262. 4If you don’t know the complete name, enter the first few letters, then press #. Select from the list of possible matches for the name. You can stop spelling the name as soon as the system announces a match. You do not have to press #. The message is automatically addressed with the mailbox number for this name. 3 If the name is part of a list of addresses, continue to enter addresses. When you are finished, press # to end the list. Checking and editing your message After you have recorded your message, you can review it before sending it. To play or change the message, use any of these standard commands: 4To play the message, press 2. 4To skip back five seconds in the message, press 1; to skip forward five seconds in the message, press 3. 4To pause, press #; to continue, press 2. 4To play the message envelope, including the list of recipients, press 72. 4To delete the message and move to the next message, press 76. To restore the deleted message (before disconnecting), return to the message and press 76 to restore it. 4To rerecord the message, add to the end of it, or rerecord part of it, press 5 at the point in the message where you want to start. Record the new message, and end by pressing #. The new recording erases the old one from the place where you started to rerecord. 15 Adding message options When you create a message you can indicate that you want it handled in a special way. The message options are Standard, Urgent, Economy, Private, Acknowledgment, and Timed Delivery. Messages are sent Standard unless you choose another option. A message cannot be tagged both Urgent and Economy. Before sending the message, you can check the options by pressing 72 to play the message envelope. To add an Urgent option When you send a message marked Urgent, the recipient is notified in the mailbox summary and the message header that the message is urgent. Before or after recording a message, press 70 then 1 to add the Urgent option. 4To cancel an Urgent option for a message, press 70 then 2 for Standard. To add an Economy option The Economy option can be used for messages sent to other networks. Your organization sends Economy messages at a lower overnight rate. Before or after recording a message, press 70 then 3 to add the Economy option. 4To cancel an Economy option for a message, press 70 then 2 for Standard. To add a Private option When you send a message marked Private, recipients in your organization cannot forward it or attach it to another message. Be aware...
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