The confirmation message will appear. 5 Receiving Faxes CANCEL DURING TX/RX? < YES NO > 2 Press [ (-)] to cancel receiving. If you change your mind and want to continue receiving, press [ (+)] for . NOTE You can also cancel receiving, by pressing [Status Monitor]. (See Chapter 7, "Status Monitor," in the User’s Guide.) 5-5 Reports and Lists Reports and Lists 6 CHAPTER This chapter explains how to print out the transaction reports and the lists of settings and recipients registered in the machine. Summary of Reports and Lists The table below shows the reports and lists that can be printed from the machine. Refer to the pages indicated for more details. Report or List Description Details 1-TOUCH LIST Lists the fax/telephone numbers and names registered for one-touch speed dialing. p. 3-6 CODED DIAL LIST Lists the fax/telephone numbers and names registered for coded speed dialing. p. 3-6 GROUP DIAL LIST Lists groups registered for group dialing. p. 3-6 ACTIVITY REPORT Shows recent facsimile transactions performed by the machine. You can enable or disable automatic printing of this report after every 20 transactions. You can also manually set the machine to print it. p. 6-2 TX (Transmission) REPORT Prints after transmission of a document. You can enable or disable this feature, or set the machine to print a report only when an error occurs. p. 6-3 RX (Reception) REPORT Prints after reception of a document. You can enable or disable this feature, or set the machine to print a report only when an error occurs. p. 6-5 USER DATA LIST Lists the current settings of the machine and the registered sender information. p. 6-6 NOTE • The paper sizes that can be used for reports and lists function are A4 and letter. Only papers loaded in the cassette can be used for reports and lists function. • You can cancel printing the reports or lists using [Status Monitor]. (See Chapter 7, "Status Monitor," in the User’s Guide.) ACTIVITY REPORT Printing the ACTIVITY REPORT By default, the machine is set to print an ACTIVITY REPORT after every 20 transactions. Transactions in an ACTIVITY REPORT are listed chronologically. 6 Reports and Lists Transaction mode Indicates an entry that Error correction mode transaction has appeared on a previous report. Number of page being sent or received when an error occurred. Error code [Stop/Reset] was pressed during transaction Recipient fax/telephone Transaction duration number/Registered name for Number of pages that have speed dial been sent successfully Transaction number *01/02 16:16 2 887 0166 5001 AUTO RX ECM 4 OK 00'14 *01/02 16:27 0001 MANUAL TX ECM 1 OK 02'00 *01/02 16:30 20 545 8545 0002 TRANSMIT ECM 1 OK 00'17 01/02 16:53 03 3758 2111 5002 AUTO RX ECM 1 OK 00'14 01/02 17:20 1 432 2060 0003 TRANSMIT ECM 0 NG 00'00 01/02 17:20 1 234 2060 0004 TRANSMIT ECM 0 NG 00'00 *************************** *************************** *** ***ACTIVITY REPORT 01/02 2005 17:28 FAX 1234567 CANON 001 0 STOP 0 #0018 ST. TIME DESTINATION TEL/ID NO. MODE PGS. RESULT NOTE The recipient's fax/telephone number (DESTINATION TEL/ID) is not shown for the manually sent faxes. If you want to print an ACTIVITY REPORT manually, follow this procedure: 1 Press [Menu]. TS/LISTS> . press [OK] twice. 2 P REPORTS/LISTS 1.ACTIVITY REPORT 6-2 Adjusting the ACTIVITY REPORT Setting You can set the machine to turn on or off automatic printing of the ACTIVITY REPORT. 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select . press [OK]. 3 Press [ (-)] or [ (+)] to select . press [OK]. 4 Press [ (-)] or [ (+)] to select . press [OK]. 5 - - 6 ¦ 01/02 2005 17:52 FAX 1234567 CANON 001 6 Reports and Lists ********************* *** *** TX REPORT ********************* TRANSMISSION OK TX/RX NO 0004 RECIPIENT ADDRESS 1 432 2060 DESTINATION ID ST. TIME 01/02 17:52 TIME USE 00'11 PAGES SENT 1 RESULT OK 6-3 ¦ ERROR TX REPORT 01/02 2005 17:21 FAX 1234567 CANON 001 *************************** *** *** ERROR TX REPORT *************************** Error TX FUNCTION WAS NOT COMPLETED description TX/RX NO 0005 RECIPIENT ADDRESS 20 545 8545 DESTINATION ID ST. TIME 01/02 17:21 TIME USE 00'00 PAGES SENT 0 RESULT NG # 0018 BUSY/NO SIGNAL 6 Transmission duration Number of pages sent OK: Transmission successful NG: Some or no pages sent Transmission time Error code Transaction number Recipient fax/telephone number Registered name for speed dial NOTE The recipient's fax/telephone number (RECIPIENT ADDRESS) is not shown for the manually sent faxes. 1 Press [Menu]. 2 Press [ (-)] or [ (+)] to select . press [OK]. 3 Press [ (-)] or [ (+)] to select . press [OK]. 4 Press [ (-)] or [ (+)] to select . press [OK]. 5 Press [ (-)] or [ (+)] to select the setting you want . press [OK]. You can select from the following: - to print a report only when a transmission error occurs -
