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Just hold the handset and wait a few seconds. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone. When you see RECEIVE on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset and the fax machine will do the rest. SEMI lets the fax machine receive the fax only if you’ve answered it at the fax machine. ¦ If you have set this feature to EASY RECEIVE:ON, but your machine does not automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive Code 5 1. At the machine lift the handset and then press Fax Start. ¦ If you send faxes from a computer on the same phone line and the machine intercepts them, set this feature to EASY RECEIVE:OFF. ¦ Selecting EASY RECEIVE:OFF means you’ll have to activate the machine yourself by pressing Fax Start. —OR— Press 5 1 on the external or extension phone if you are not at your machine. 1 Press Menu/Set, 2, 3. 2 Use ^ or Ў to select ON, SEMI or OFF. Press Menu/Set. 3 Press Stop/Exit. 5 - 3 Setup Receive 3.EASY RECEIVE Printing a reduced incoming fax (Auto Reduction) If you choose ON, the fax machine automatically reduces an incoming fax to fit on one page of Letter or Legal size paper, regardless of the paper size of the document. The fax machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 2, 6). 1 Press Menu/Set, 2, 5. 2 Use ^ or Ў to select ON (or OFF). Press Menu/Set. 3 Press Stop/Exit. ¦ If you receive faxes that are split on two pages, turn on this setting. If the document is too long, however, the fax machine may print it on two pages. ¦ When Auto Reduction is turned on and an incoming document is smaller than your paper, no reduction will take place, and you will get the same size as the sender’s document. Setting Paper Size 5.AUTO REDUCTION You can use three sizes of paper for printing your faxes—Letter, Legal and A4. When you change the type of paper in the paper tray, you will need to change the setting for paper size at the same time, so your machine can fit an incoming fax on the page. 1 Press Menu/Set, 2, 6. 2 Press ^ or Ў to select LETTER, LEGAL or A4. Press Menu/Set. 6.PAPER 3 Press Stop/Exit. Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up. 1 Ask the other party to place the document in their machine and to press Start. Tell the other party to wait until the fax machine sends receiving tones (chirps) before hanging up. 2 When you hear the other machine’s CNG tones (beeps), press Fax Start. The LCD shows: 3 Replace the handset. RECEIVE Setup Receive 5 - 4 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the machine, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See Easy Receive on page 5-3.) If the fax machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL mode only) on page 5-3.) If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax. ¦ At an extension phone (on a separate telephone wall jack), press 5 1, wait for fax-receiving tones (chirps), and then hang up. ¦ At an external phone (connected to the fax machine’s EXT jack), press 5 1 and wait for the phone to be disconnected before you hang up (the LCD shows RECEIVE). Your caller will have to press the Start key to send the fax. For FAX/TEL mode only When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. If you’re at an extension or external phone, you’ll need to lift the handset during the F/T Ring Time and then press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1. Using a cordless external handset If your cordless telephone is connected to the EXT. jack of the fax machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the fax machine answer first, you will have to answer using the cordless and then go to the fax machine so you can press Hook to transfer the call to the cordless handset. 5 - 5 Setup Receive Changing the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Cod...