Assessments - 4, GPA: 4
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Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (p. 56). Note: If the transmission is unsuccessful and the display shows [DOCUMENT JAMMED], remove the document as explained on page 67. Sending a Fax: Auto Dialling You can store your most frequently dialled fax and phone numbers in Rapid Keys and Speed Dial numbers. ¦ A number stored in a Rapid Key is dialled by simply pressing the Rapid Key. A total of 36 Rapid Keys are available. (Note: Attach the Rapid Key labels as shown on page 5.) ¦ A number stored in a Speed Dial SPEED DIAL number is dialled by pressing , the 2-digit Speed Dial number, and then . A total of 63 Speed Dial numbers are available. Note: E-mail addresses can also be stored in Rapid Keys and Speed Dial numbers (see page 20). Sending a Fax: Auto Dialling Storing fax and phone numbers Follow the steps below to store a fax or phone number using the machine’s operation panel. ¦ Fax/phone numbers can also be stored using the machine’s Web page. To access the Web page, see page 18. FUNCTION 1 Press , , then . 2 To store a number in a Rapid Key, press the desired Rapid Key. To store a number in a Speed Dial SPEED DIAL number, press and enter the desired 2-digit number (01 to 63). Display: [SELECT DEST. TYPE] • If you prefer to have the machine suggest an available Rapid Key / Speed Dial number at the end of the procedure, press . 3 Press to select “FAX”. Display: [FAX # MODE] 4 Enter the fax or phone number with the number keys (max. of 32 digits). (Note: A space cannot be entered.) • To clear a mistake, press . Sending3. Faxes 29 Sending a Fax: Auto Dialling • If a pause is required between any of the digits to access a special service FUNCTION or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row. • If you are on a Flash-type PBX and are storing a number for an outside FUNCTION R line, press , press to insert a pause, and then enter the fax or voice number. (When you dial the auto-dial number, you will automatically dial out without the R need to press the key.) • If you are on a PBX that requires dialling a number to dial out and are storing a number for an outside line, FUNCTION enter the number, press to insert a pause, and then enter the number of the receiving machine. (When you dial the auto-dial number, you will automatically dial out without the need to dial the number for an outside line.) 5 Press . 6 Enter the name of the destination (max. 20 characters). • For information on using the letter keys, see page 6. 7 Press . • If you selected a Rapid Key or Speed Dial number in Step 2, the display will briefly show [STORED], and then [NEW NUMBER]. Go to Step 8. • If you did not select a Rapid Key or Speed Dial number in Step 2, the display will show the next available Rapid Key or Speed Dial number. If that number is acceptable, press and go to Step 8. If not, press the desired Rapid Key, or press SPEED DIAL and enter the desired 2-digit Speed Dial number, and go to Step 8. 8 Return to Step 2 to store another STOP number, or press to exit. • To confirm that an auto-dial number has been stored correctly, print out the Destination List as explained on page 55. Sending a Fax: Auto Dialling Editing and clearing auto-dial numbers To make changes to a previously stored auto-dial number, or clear a number, follow these steps: FUNCTION 1 Press , , then . 2 Press the Rapid Key (or press SPEED DIAL and enter the 2-digit Speed Dial number) of the number that you want to edit or clear. (You can also press or until the number appears and press .) Display: [1=EDIT, 2=CLEAR] 3 Press for “EDIT” or for “CLEAR”. • If you selected “CLEAR”, go to Step 7. 4 If you selected “EDIT”, make the desired changes to the number. • Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit. • If you do not wish to change the number, go directly to Step 5. 5 Press . Sending3. Faxes 6 Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate letter key. The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 7. 7 Press . 8 Return to Step 2 to edit or clear STOP another number, or press to exit. Using an auto-dial number to send a fax 1 Load the document(s). RESOLUTION/ RECEPTION MODE If desired, press to set the resolution and/or contrast. 2 Select the fax number using one of the methods below: • Rapid Key Dialling: If the number is stored in a Rapid Key, press the Rapid Key. 31 Sending a Fax: Auto Dialling • Speed Dialling: If the number is stored in a Speed Dial number, press SPEED DIAL and enter the Speed Dial number with the number keys. Make sure the correct destination appe...