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Simply enter a subject, select your recipients from your email address book, and send! Note: Read over the scanned text for formatting or editing mistakes. The character recognition does a great job of converting characters, but the quality of conversion will depend on the document being scanned. A copy of your scanned document will be saved in your user folder, which defaults to your My Pictures directory. Scanning Scanning to custom applications The remaining Scan To menu options are for defining your own applications. You can define up to six (6) additional applications using the A4000 settings utility. For instance, you can add Microsoft Paint to the menu and scan to BMP files for editing, or add Microsoft Word and scan to the RTF format for word processing. Once your document is scanned, the application program will automatically launch and will load the scanned document. Changing scan settings You can set the default scan settings with the settings utility. If you want to review the scan settings, or make changes for the current scan job, press the menu button after you press the scan button. The scan menu allows you to change the scan type, contrast, size, and file type. Use the menu button to review the settings, and the options button to change them. When you are satisfied with the settings, press the start button to start your scan. OCR (Optical Character Recognition) The Compaq A4000 includes software to perform OCR (Optical Character Recognition). The OCR software converts a scanned document into a file you can edit with a word processor. You can use the OCR software directly, or you can use the scan button. Using the Settings utility, select a Scan To application like WordPad, and select TXT as your file type. Now place your document on the scanner and press the scan button. Your document will be scanned, converted to text using the OCR software, and loaded into your selected word processing program. Additional software The A4000 includes additional scanning and image editing software. This software was selected to help you maximize the use of your scanner. Use the software to explore the many capabilities of your new A4000. Scanning 25 Getting Started Guide Getting more from your scanner Large scan areas and/or resolutions above 300 DPI require additional memory and disk space, and will take longer to process. To minimize this, use the Preview button first. Then select only the area you need to scan, and don’t use a resolution above 300 DPI unless required. For additional information when scanning, see the A4000 TWAIN help file. All of the controls on the TWAIN window have pop-up help. Your A4000 is ideally suited for many types of projects. Scanning photos, documents, and making copies are just some of the things you can do. With scanning and printing software, you can create greeting cards, iron-on transfers, and many other projects. Check the Compaq website periodically for activities and ideas. From the Start menu, simply click Programs Compaq A4000 Compaq Online Faxing Faxing The Compaq A4000 offers two ways to fax a document: > Using the front control panel > Using a fax form This section describes fax settings, and faxing using the front control panel. For information on the fax form, see “Fax Form” on page 31. Preparing documents for faxing You can use the A4000 to fax documents that are printed on standard letter, legal, or A4-sized paper. Before you feed your documents: > Make sure any glue, ink, or correction fluid on the paper is completely dry. > Remove all staples, paper clips, and similar items. This will help prevent paper jams and will keep your A4000 working properly. Note: If you need to fax a thin, damaged, or unusually sized document, try the copy/scan sleeve. See “Using the copy/scan sleeve” on page 21. Loading documents The A4000 can fax up to 30 sheets of paper at a time. To load your documents: > Place the documents face down into the document input tray. > Adjust the document guides to match the width of the document. > Slide the documents down into the scanner until it grips the first sheet. Your documents are now ready to be faxed. Sending a fax To send a fax with the default settings: 1 Press the fax button 2 Enter the fax number using the numeric keys, or press the pause/redial button to use the number you last dialed. Faxing 27 Getting Started Guide 3 Pressing the pause/redial button after you have started entering a number will insert a P into the number. This results in a three-second pause while dialing. This is useful when you have to dial a number and wait for an outside line (for example, 9P7135551212). 4 Press start. The A4000 will dial the fax number and transmit the documents. Changing fax settings You can set the default fax settings with the settings utility. If you want to review the fax settings, or make changes for the current fax job, press the menu button after you press the fax button. The fax menu allows you to change the fax type, resolution, a...