Assessments - 2, GPA: 4 ( )

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You must answer each call as described in “Answering calls manually”. (See page 5-4.) You will need to: • An external phone connection. (See page 1-8.) Automatic reception mode Fax Ready mode Use it if: Your machine uses its own phone line and doesn’t share it with a phone or an answering machine. In this mode: Your machine answers each call and attempts to receive a fax. 5-2 receIvInG faxes Fax/Tel Ready mode Fax/Tel Ready mode • You want to use the same line for both fax and phone calls • You are using the machine as both a fax machine and a telephone , but its primary use will be for faxing. In this mode: Your machine receives faxes silently but also alerts you when a regular voice call comes in. (Your machine also beeps once at the end of each reception.) When a voice call comes in, your machine sounds a special ring (but the telephone connected to your machine will not ring). If you hear it, answer using your handset. You will need to: • An external phone connection. (See page 1-8.) Tel/Fax Ready mode Use it if: • You want to use the same line for both fax and phone calls • You are using the machine as both a fax machine and a telephone but its primary use will be as a telephone. In this mode: Your machine rings the number of times you have set (the default setting is twice). If you don’t answer the call while ringing, your machine answers the call automatically. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine sounds a special ring, telling you to answer using the handset. (But the telephone connected to your machine will not ring.) You will need to: • An external phone connection. (See page 1-8.) Ans./Fax Ready mode Use it if: You are using an answering machine connected to your machine. In this mode: An answering machine connected to your machine answers each call. If a voice call comes in, the answering machine begins to record the incoming message. If your machine hears a fax tone, it begins receiving the fax message. You will need to: • An external phone connection. (See page 1-8.) Using an answering machine with your machine: 1 Set the machine to Ans./Fax Ready. (See “Selecting the reception mode” on page 5-2.) 2 Set your answering machine to answer calls after no more than two rings. 3 Create a new outgoing message on your answering machine. Your answering machine’s outgoing message should be no longer than 10 seconds. 5 receIvInG faxes receIvInG faxes 5-3 Answering calls manually NOTE: • To answer a call manually, you must install an external phone to your machine. • Make sure the document is not set on the ADF. Receiving a call manually with an external phone In “Tel Ready” or “Tel/Fax Ready” mode, when the external phone rings, pick up handset: • If you hear fax tones (“beep — beep — beep”), put the handset down, but do not hang up. Walk to your machine and press . After you press , hang up the external phone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your machine, you have about 30 seconds to walk to your machine and press . Switch between the automatic or manual reception mode 1 Make sure that the machine is in the fax mode. If not, press to switch to the fax mode. 2 Press until “Auto Rx” appears on the LCD then press . Auto Rx :Off ././Enter 3 Press or

to select “On” or “Off”. • To switch to manual reception mode, select “Off” • To switch to automatic reception mode, select “On” 4 Press to save the setting. NOTE: If you assigned “Auto Rx” to a soft key (page 8-2), you can toggle Manual reception (Tel Ready) and Automatic reception (you have set) by pressing that key. 5-4 receIvInG faxes If the paper runs out during fax reception When your machine runs completely out of paper, it beeps, the alarm light is lit, and the LCD shows the following message. Please Supply Paper Out-of-paper reception If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called “out-of-paper reception.” Once you refill the paper supply, the machine prints the stored messages automatically. NOTE: The number of pages (not receptions) your fax machine can store for out-of-paper reception will vary. It depends on: • Your machine’s memory capacity • Types of documents sent to your machine • Fax resolution of documents sent to your machine 5 receIvInG faxes receIvInG faxes 5-5 Settings for fax reception Settings for fax reception Default setting: Twice You can set how many times your machine will ring before answering a call. 1 Press

, <2>, <2>, <0>, <3>, then . # Of Rings(00-10) 02 times 2 Use the numeric key to enter the number of rings you want. 3 Press to save the setting. 4 Press to exit. Print settings You can set three parameters for printing received fax documents: • Print reduction rate • Reduction margin • Paper save function You set all three in the same procedure, ...

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