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2 Click Delete. 6.16 SCANNING Scanning using the Network Scan driver 1 Check the scanner’s status by checking the scanner icon. See the next page. 2 Configure the network scanner settings. See “Setting the properties” on page 6.14. 3 Load the document you want to scan to the scanner you want to use. 4 Start scanning according to the recommendations of the User’s Guide supplied with your scanner. 5 Scanning is started and the scanned document is sent to the location you specified. The location can be changed in the Advanced Page in the Network Scan program’s Properties screen. See page 6.15. Scanner Icons SCANNING 6.17 MEMO 6.18 SCANNING 7 FAXING 7 FAXING This chapter gives you information about using your machine as a fax machine. This chapter includes: • Setting Up the Fax System •Sending a Fax • Receiving a Fax • Automatic Dialing • Other Ways to Fax • Additional Features Setting Up the Fax System Changing the Fax Setup options 1 Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Receive Mode,” displays on the bottom line. 2 Press the scroll button ( or ) until you see the desired menu item on the bottom line and press Enter. 3 Use the scroll button ( or ) to find the desired status or use the number keypad to enter the value for the option you have selected. 4 Press Enter to make your selection. The next Fax Setup option appears. 5 If necessary, repeat steps 2 through 4. 6 To return to Standby mode, press Stop/Clear. 7.2 FAXING Available Fax Setup Options Option Description Receive Mode You can select the default fax receiving mode. •In Tel mode, you can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code (see page 7.4). Alternatively, you can press On Hook Dial (you can hear a fax tone from the remote machine) and then press Start on the control panel of your machine. •In the Fax mode, the machine answers an incoming call and immediately goes into fax reception mode. •In Ans/Fax mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode. •In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. This option is available only when you set up the DRPD Mode. For further details, see page 7.17. Ring To Answer You can specify the number of times the machine rings, from 1 to 7, before answering an incoming call. Darkness You can select the default contrast mode to fax your documents lighter or darker. • Light works well with dark print. • Normal works well with standard typed or printed documents. • Dark works well with light print or faint pencil markings. Redial Term Your machine can automatically redial a remote fax machine if it was busy. Intervals from 1 to 15 minutes can be entered. Redials You can specify the number of redial attempts, from 0 to 13. If you enter 0, the machine will not redial. FAXING 7.3 Option Description MSG Confirm You can set your machine to print a report showing whether a transmission was successful, how many pages were sent, and more. The available options are On, Off, and On-Err, which prints only when a transmission is not successful. Auto Report This produces a report with detailed information about the previous 50 communications operations, including time and dates. The available options are On or Off. Auto Reduction When receiving a document containing pages as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the document to fit the size of the paper loaded in the machine. Select On if you want to automatically reduce an incoming page. With this feature set to Off, the machine cannot reduce the document to fit onto one page. The document will be divided and printed in actual size on two or more pages. Discard Size When receiving a document containing pages as long as or longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print in actual size on two or more sheets of paper. When the document is outside the margin and the Auto Reduction feature is turned on, the machine reduces the document to fit it onto the appropriately-sized paper and discard does not occur. If the Auto Reduction feature is turned off or fails, data outside the margin will be discarded. Settings range from 0 to 30 mm. RCV Start Code The Receive Start Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Receive Start Code. The Receive Start Code is preset to *9* at the factory. Settings range from 0 to 9. See page 7.16 for more information about using the code. 7.4 FAXING Option Description DRPD Mode You can receive a...
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