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To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document. Creating a New Page Overlay To use a page overlay, you must create a new page overlay containing your logo or image. 1 Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay. 2 To save the document as an overlay, access printer properties. See “Printing a Document” on page 13. 3 Click the Extras tab, and click Edit button in the Overlay section. 4 In the Edit Overlay window, click Create Overlay. 5 In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover). 6 Click Save. The name appears on the Overlay List box. 7 Click OK or Yes to finish creating. The file is not printed. Instead it is stored on your computer hard disk drive. NOTE: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark. Using a Page Overlay After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: 1 Create or open the document you want to print. 2 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 13. 3 Click the Extras tab. 4 Select the desired overlay from the Overlay drop-down list box. 5 If the overlay file you want does not appear in the Overlay list, click Edit button and Load Overlay, and select the overlay file. If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load Overlay window. After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box. 6 If necessary, click Confirm Page Overlay When Printing. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document. If this box is not checked and an overlay has been selected, the overlay automatically prints with your document. 7 Click OK or Yes until printing begins. The selected overlay downloads with your print job and prints on your document. NOTE: The resolution of the overlay document must be the same as that of the document you will print with the overlay. Deleting a Page Overlay You can delete page overlays that you no longer use. 1 In the printer properties window, click the Extras tab. 2 Click the Edit button in the Overlay section. 3 Select the overlay you want to delete from the Overlay List box. 4 Click Delete Overlay. 5 When a confirming message window appears, click Yes. 6 Click OK until you exit the Print window. 23 Advanced Printing 4 Using Windows PostScript Driver Advanced You can use advanced settings by clicking the Advanced button. If you want to use the PostScript driver provided with your system CD-ROM to print a document. PPDs, in combination with the PostScript driver, access printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the supplied software CD-ROM. Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP. Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. NOTES: • Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver. • The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. • The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help. 1. Click the Windows Start button. 2. Select Printers and Faxes. 3. Select your printer driver icon. 4. Right-click on the printer driver icon and select Printing Preferences. 5. Change the settings on each tab, click OK. • Paper/Output this option allows you to select the size of the paper loaded in the tray. • Graphic this option allows you to adjust the print quality for your specific printing needs. • Document Options this options allow you to set the PostScript options or printer features. Using Help You can click from the upper right corner of the...
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