Assessments - 4, GPA: 4.3
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2. 5 MIN – This is the “5 minute rule”. With this option, the clock in/out and running totals will be rounded to the nearest 5-minute mark and will round “forward” at 2 minutes before the 5-minute mark and will round “back” up to 3 minutes after every 5-minute mark. 3. 10 MIN – This is the “10 minute rule”. With this option, the clock in/out and running totals will be rounded to the nearest 10 minute mark and will round “forward” at 5 minutes before the 10 minute mark and will round “back” up to 5 minutes after every 10 minute mark. 4. 15 MIN – This option is known as the “15 minute rule” or the “7/8 rule” and is the most commonly used. With this option, the clock in/out and running totals will be rounded to the nearest 15 minute mark, therefore, up to 7 minutes before the 15 minute mark, the starting time used to calculate the pay totals will move ahead to the nearest 15 minute mark. Up to 8 minutes after every 15-minute mark, the starting time used to calculate the pay totals will move back to the nearest 15-minute mark. For example, if a person clocks in at 7:52, the PTR-4000 will calculate the time totals starting at 7:45, however, if the next individual clocks in at 7:53, the PTR-4000 will calculate the time totals starting at 8:00. Conversely, if an individual clocks in at 8:07, the time totals will calculate assuming an 8:00 start time. If the next individual clocks in at 8:08, then the totals will be calculated assuming an 8:15 start time. Press SELECT to return to the main display. NEED HELP? If you have any questions, visit pyramidtechnologies.com or call sales and service toll free at 1-888-479-7264. TIME CARDS The 4000/4000HD uses custom time cards (item #44100-10) that are pre- numbered 1-100. As noted prior, you cannot use two of the same numbered time card during the same pay period. Do not cover the black rectangles on the left side of the time cards. The same time card is used for weekly, bi-weekly, semi-monthly, and monthly pay periods; however, the print format will be different as noted below. WEEKLY– In this mode the time card will accept up to 28 punches per period which will allow for 7 days and four punches per day,however it is not necessary to use all 28 punches or is it necessary to have 4 punches per day. The only constraint is 28 punches per period. Print format is as follows: Clock in – Month, Day, Clock in time, “IN”, Day of week Clock out -Month, Day, Time, Clock in/out time total, Running time total SEMI-MONTHLY. 2 WEEKS, BI-WEEKLY AND MONTHLY-In these modes the time card will accept up to 64 punches per period (2 per line, for a total of 32 lines maximum). Print format is as follows (both clock in/out is on same line of the time card): Clock in – Day of week, Clock in time Clock out -Clock out time, Clock in/out time total, running time total CHANGING THE PRINT RIBBON 1. Remove the cover using the key provided with the unit. 2. Locate the ribbon cartridge that is mounted on the holder (the holder is permanently attached to the clock). 3. Push the hold tab located on the side of the holder away from the ribbon cartridge and remove the ribbon cartridge. 4. Snap the new ribbon cartridge into the holder while turning the ribbon advance knob located on the ribbon cartridge. Make sure the ribbon and the clear plastic protector slide completely over the print head. 5. Replace and lock the cover. Test unit for proper installation by running a time card through the unit. Ribbon advance knob Hold down tab Note: If the ribbon is not completely over the print head the resulting print will show incomplete characters. If the ribbon cartridge is not completely snapped in the holder the resulting print will be increasingly lighter. TROUBLESHOOTING The 4000/4000HD is programmed with a number of error codes that will help troubleshoot the unit. The error code will typically indicate on the front display for several seconds. Error codes are as follows: CARD FEEDS WITH NO PRINT OR ERROR MESSAGE –1. Check that the ribbon cartridge is snapped completely down and the ribbon is over the print head. 2. Make sure the black bars on the left side of the time card are not covered or damaged. ERROR 1 – Indicates time card stuffing. If an individual tries to force a card into the unit, the 4000/4000HD will accept the card but will not print or store any payroll data. If this situation occurs, an ERROR 1 will show on the front display and the card will not be “punched”. Solution: Rerun the time card through the time recorder without pushing on the card. ERROR 2, 5, 6 – Indicates a time card feed or jam. If an individual tries to load a time card into the 4000/4000HD sideways or if the card is extremely damaged, the time card may temporarily jam the transfer mechanism and will not store any payroll data. If this situation occurs an ERROR 2,5 or 6 will show on the front display and the card will not be “punched”. Solution: Inspect the time card, straighten if necessary and rerun the time card through the ti...
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