Assessments - 4, GPA: 3.8
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4 Select the Speed No. and enter e-mail address and fax number. 5 If you need to set SMB or FTP sever information, check SMB or FTP and set the information. Click Apply. 6 If you make a group, click Address Book > E-mail Group > Add Group. 7 Select the Speed No. and enter Group Name. 8 You can easily add individual address if you check Yes for Add individual(s) after this group is created. Click Apply. 9 4. Special Features 221 Storing email address Storing email address Searching for an email address Searching sequentially through memory Select (scan) > (Address Book) > Search&Send > Select an 1 address group > All on the control panel. Or select Setup > Machine Setup > Next > Address Book > Email > View List > Individual or Group on the touch screen. Search through the entire memory in index (numerical) order, and select 2 the name and address you want. Searching with a particular first letter Select (scan) on the control panel. 1 Press (Address Book) > Search&Send > Select an address group > 2 ID on the control panel. Enter the first few letters of the name you want. 3 Press the arrows until the name and number you want appears. 4 4. Special Features 222 Entering various characters As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names. Entering alphanumeric characters Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you want to enter, see "Keypad letters and numbers" on page 223. • You can enter a space by pressing 1 twice. • To delete the last digit or character, press the left/right or up/down arrow button. Keypad letters and numbers Key Assigned numbers, letters, or characters 1 @ / . ’1 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 & + -,0 * * % ^ _ ~ ! # $ ( ) [ ] (These symbols are available when you type for network authentication.) # # = | ? ": { } < > ; (These symbols are available when you type for network authentication.) • Special character sets may differ from your machine depending on its options or the models. • Some of the follow key values may not appear depending on the job you are doing. 4. Special Features 223 Setting up the fax address book You can set up speed number with the fax numbers you use frequently via SyncThru™ Web Service and then easily and quickly enter fax numbers by entering the location numbers assigned to them in address book. Registering a speed dial number Select (fax) > (Address Book) > New&Edit > Speed Dial on 1 the control panel. Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Individual > (options) > Add on the touch screen. Enter a speed dial number and press OK. 2 If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back). Enter the name you want and press OK. 3 Enter the fax number you want and press OK. 4 Press the (Cancel or Stop/Clear) button to return to ready mode. 5 Using speed dial numbers When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want. • For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad for more than 2 seconds. • For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button for more than 2 seconds. • You can print the address book list by selecting (fax) > (Address Book) > Print. Editing speed dial numbers Select (fax) > (Address Book) > New&Edit > Speed Dial on 1 the control panel. Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Individual on the touch screen. Enter the speed dial number you want to edit and press OK. 2 Change the name and press OK. 3 4. Special Features 224 Setting up the fax address book Setting up the fax address book Change the fax number and press OK. 4 Press (Cancel or Stop/Clear) to return to ready mode. 5 Registering a group dial number Select (fax) > (Address Book) > New&Edit > Group Dial on 1 the control panel. Or select Setup > Machine Setup > Next >Address Book > Phone Book > View List > Group> (options) > Add on the touch screen. Enter a group dial number and press OK. 2 If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back). Search by entering the first few letters of the speed dial’s name to put in 3 the group. Select th...
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